Human Tech - Fifteen Gmail Tips Every Instructor Should Know About
February 20, 2015
Over the yesteryear few months Gmail has witnessed the add-on of a lot of interesting features together with functionalities that enhanced its overall performance. Gmail also provides several hidden gems to users who are willing to dig a flake deeper together with get got their electronic mail sense to the adjacent level. To aid you lot brand the best of Gmail, nosotros get got gone through Gmail aid documentation together with handpicked these wonderful tips for you. These are elementary hacks that you lot tin flame work on your Gmail to increase your productivity together with live a Gmail savvy teacher.
1- Organize your emails into categories
Since the unloosen of Gmail New Inbox, users tin flame at nowadays split upwards their messages into dissimilar categories. Gmail does this automatically. It creates inbox tabs (e.g.Promotions, Social, Updates) together with places incoming emails into them. However, you lot tin flame work tab setting to customize these categories, demonstrate or enshroud them, displace messages betwixt tabs together with many more. Check out this page to acquire to a greater extent than close this feature.
2- Search inwards Gmail
Gmail provides a powerful search functionality that you lot tin flame work to search through the piles of your emails for specific emails you lot want. Watch the video below to acquire close this feature.
3- Keep Track of Conversations
Gmail automatically groups messages into dissimilar conversations. Each conversation thread contains the master copy messages together with all its replies stacked neatly nether it. This makes it tardily for users to empathise context of a message, discovery related messages, together with follow the conversation. However, if you lot would rather read each electronic mail every bit a split upwards message, you lot tin flame plow off the the Conversation View characteristic :
4- Tidy upwards Your Inbox alongside Archive
You tin flame work the “Archive” characteristic to brand your inbox expect construct clean together with nice. Archiving a message does non take away it forever, it solely moves it out of your inbox together with places it inwards your account. To recall or access your archived messages, click on “All mail” on the left or search for it using gmail search box. Here is how to archive a message:
5- Stop Spam Messages
Gmail is known for its anti-spam capabilities together with it commonly aggregates spam messages automatically into a tab called “Spam”. However, if it happens that a spam message fooled Gmail spam filer together with made it to your inbox, you lot tin flame written report it to Gmail together with it volition block similar messages inwards the future. To written report a spam email, cheque the box adjacent to the message together with click on the spam icon every bit shown below. cheque out this page to acquire to a greater extent than close Gmail spam functionality.
6- View together with Save Attachments
When you lot have an electronic mail alongside an attachment, you lot volition automatically encounter the preview of the attachment at the bottom of the email. Click the attachment preview to at 1 time sentiment the attachment or encounter to a greater extent than options similar impress together with share. Move your mouse over the attachment preview together with work the buttons to download or relieve to Drive. Check this page to acquire to a greater extent than close this feature.
7- Format Text of Your Emails
To alter the coloring or font of the text of your electronic mail or brand words bold or to emphasize primal points, click on the Formatting options icon together with customize your text the agency you lot want. Check this page to learn more close this feature.
8- Insert Photos, PDFs, Docs,Links together with Emoticons inwards your Emails
With 1 click you lot tin flame easily attach docs, photos, files, PDFs either from your reckoner or from your Google drive. You tin flame also add together links together with emoticons every bit is shown below.
9- Multitask alongside Notifications
This is non a practiced characteristic to work all the fourth dimension every bit it tin flame decrease from your productivity together with tin flame sometimes live annoying. I would rather work it solely if I am waiting for an of import electronic mail together with don’t desire to decease on checking my inbox. Turning on Gmail notification volition allow you lot to have postal service notifications on your your desktop inwards the shape of a pop-up message. Check out this page to acquire how to activate it.
10- Check your Spelling
If you lot are using a browser other than Chrome, you lot may desire to work Gmail spelling cheque characteristic to spell-check your emails earlier you lot ship them.To cheque your spelling, click the downward arrow inwards the bottom corner of the compose box together with guide Check spelling.
11- Set Auto-replies
If you lot are planning to live away from your reckoner for sometime together with you lot desire to permit people know that you lot won’t live able to acquire dorsum to them correct away, work Gmail opor-garai responder. Here is how to activate it:
12- Undo Sent messages
This characteristic allows you lot to undo your sent message .Enable the Undo Send feature, together with create upwards one's take heed how long you’d similar Gmail to agree your postal service earlier genuinely sending it off. Click the gear Gear icon together with acquire to the Labs tab to enable the feature, together with give yourself a lilliputian extra fourth dimension for last-minute fixes.
13- Get things done alongside Tasks
Keep rails of everything you lot demand to acquire done alongside a to-do listing correct inwards your inbox. Head to the drop-down bill of fare adjacent to Gmail on the move yesteryear left to acquire to your Tasks. Once you lot encounter the lilliputian window popular upwards close the bottom, you lot tin flame showtime listing out your to-dos. You tin flame fifty-fifty cross off items every bit you lot acquire things done yesteryear checking the checkboxes, together with clear your listing to showtime fresh. Check out the Tasks page to acquire to a greater extent than close this feature. Here are some Gmail chore shortcuts:
14- Mute conversations that acquire on likewise long
Have you lot e'er been constituent of an electronic mail conversation that isn’t relevant to you lot together with nonetheless replies decease on showing upwards inwards your inbox? The adjacent fourth dimension that happens, but mute the conversation yesteryear clicking the More push inwards a higher house your message together with selecting Mute.New messages inwards the conversation volition skip your inbox together with acquire to All Mail.
Over the yesteryear few months Gmail has witnessed the add-on of a lot of interesting features together with functionalities that enhanced its overall performance. Gmail also provides several hidden gems to users who are willing to dig a flake deeper together with get got their electronic mail sense to the adjacent level. To aid you lot brand the best of Gmail, nosotros get got gone through Gmail aid documentation together with handpicked these wonderful tips for you. These are elementary hacks that you lot tin flame work on your Gmail to increase your productivity together with live a Gmail savvy teacher.
1- Organize your emails into categories
2- Search inwards Gmail
Gmail provides a powerful search functionality that you lot tin flame work to search through the piles of your emails for specific emails you lot want. Watch the video below to acquire close this feature.
3- Keep Track of Conversations
Gmail automatically groups messages into dissimilar conversations. Each conversation thread contains the master copy messages together with all its replies stacked neatly nether it. This makes it tardily for users to empathise context of a message, discovery related messages, together with follow the conversation. However, if you lot would rather read each electronic mail every bit a split upwards message, you lot tin flame plow off the the Conversation View characteristic :
- Open Gmail
- Click on the gear inwards the move yesteryear right
- Select Settings.
- Scroll downward to the Conversation View department (stay inwards the "General" tab).
- Choose Conversation sentiment on or Conversation sentiment off.
- Click Save changes at the bottom of the page.
4- Tidy upwards Your Inbox alongside Archive
You tin flame work the “Archive” characteristic to brand your inbox expect construct clean together with nice. Archiving a message does non take away it forever, it solely moves it out of your inbox together with places it inwards your account. To recall or access your archived messages, click on “All mail” on the left or search for it using gmail search box. Here is how to archive a message:
- Open gmail
- Open the message or guide the checkbox adjacent to it
- Click the archive push every bit shown inwards this screenshot
- Check out this page to acquire to a greater extent than about Archive feature.
5- Stop Spam Messages
Gmail is known for its anti-spam capabilities together with it commonly aggregates spam messages automatically into a tab called “Spam”. However, if it happens that a spam message fooled Gmail spam filer together with made it to your inbox, you lot tin flame written report it to Gmail together with it volition block similar messages inwards the future. To written report a spam email, cheque the box adjacent to the message together with click on the spam icon every bit shown below. cheque out this page to acquire to a greater extent than close Gmail spam functionality.
6- View together with Save Attachments
When you lot have an electronic mail alongside an attachment, you lot volition automatically encounter the preview of the attachment at the bottom of the email. Click the attachment preview to at 1 time sentiment the attachment or encounter to a greater extent than options similar impress together with share. Move your mouse over the attachment preview together with work the buttons to download or relieve to Drive. Check this page to acquire to a greater extent than close this feature.
7- Format Text of Your Emails
To alter the coloring or font of the text of your electronic mail or brand words bold or to emphasize primal points, click on the Formatting options icon together with customize your text the agency you lot want. Check this page to learn more close this feature.
8- Insert Photos, PDFs, Docs,Links together with Emoticons inwards your Emails
With 1 click you lot tin flame easily attach docs, photos, files, PDFs either from your reckoner or from your Google drive. You tin flame also add together links together with emoticons every bit is shown below.
9- Multitask alongside Notifications
This is non a practiced characteristic to work all the fourth dimension every bit it tin flame decrease from your productivity together with tin flame sometimes live annoying. I would rather work it solely if I am waiting for an of import electronic mail together with don’t desire to decease on checking my inbox. Turning on Gmail notification volition allow you lot to have postal service notifications on your your desktop inwards the shape of a pop-up message. Check out this page to acquire how to activate it.
10- Check your Spelling
If you lot are using a browser other than Chrome, you lot may desire to work Gmail spelling cheque characteristic to spell-check your emails earlier you lot ship them.To cheque your spelling, click the downward arrow inwards the bottom corner of the compose box together with guide Check spelling.
11- Set Auto-replies
If you lot are planning to live away from your reckoner for sometime together with you lot desire to permit people know that you lot won’t live able to acquire dorsum to them correct away, work Gmail opor-garai responder. Here is how to activate it:
- Click on the gear icon on the move yesteryear correct corner
- Click on settings
- Scroll downward together with cheque the Vacation Responder.
This characteristic allows you lot to undo your sent message .Enable the Undo Send feature, together with create upwards one's take heed how long you’d similar Gmail to agree your postal service earlier genuinely sending it off. Click the gear Gear icon together with acquire to the Labs tab to enable the feature, together with give yourself a lilliputian extra fourth dimension for last-minute fixes.
13- Get things done alongside Tasks
Keep rails of everything you lot demand to acquire done alongside a to-do listing correct inwards your inbox. Head to the drop-down bill of fare adjacent to Gmail on the move yesteryear left to acquire to your Tasks. Once you lot encounter the lilliputian window popular upwards close the bottom, you lot tin flame showtime listing out your to-dos. You tin flame fifty-fifty cross off items every bit you lot acquire things done yesteryear checking the checkboxes, together with clear your listing to showtime fresh. Check out the Tasks page to acquire to a greater extent than close this feature. Here are some Gmail chore shortcuts:
14- Mute conversations that acquire on likewise long
Have you lot e'er been constituent of an electronic mail conversation that isn’t relevant to you lot together with nonetheless replies decease on showing upwards inwards your inbox? The adjacent fourth dimension that happens, but mute the conversation yesteryear clicking the More push inwards a higher house your message together with selecting Mute.New messages inwards the conversation volition skip your inbox together with acquire to All Mail.